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Meeting Planners

Submit a Request for Proposal

Planning a meeting or event in Sydney or beyond? The Sydney Convention and Visitors Bureau's AccessNSW is a free event planning resource.

Representing a broad range of member venues and services, AccessNSW is designed to support meeting planners by offering a one-stop-shop event planning service.

Simply complete the Request for Proposal Form below and within 48 hours AccessNSW will respond with a range of quotes that meet your requirements.

You can also contact AccessNSW directly by emailing or phoning 1300 134 920.

Have you completed this form before? Yes No

Supplier name:
Hot deal:
*Event name:
*Title:
*First name:
*Last name:
*Position
 
*Company:
*Address:
*City:
State:
*Postcode:
*Country:
*Telephone:
(inc. area code)
*Email address:
*Industry (e.g. Finance):
 
Is this business confirmed for Sydney?
Yes No
If no, provide details of current status
 

Expected number of attendees?

Preferred start date*

Preferred end date*

Expected number of days

Is this start date flexible?
Yes No
If yes, provide alternative dates
 
Please select at least one location*
(Hold 'ctrl' to select multiple locations)
 
Preferred Location(s) Sydney Preferred Location(s) New South Wales

and/or
 

Preferred type of venue

Have you contacted any other venues regarding this event?
Yes No
If yes, provide details
 
Are there any venues that you would particularly like us to contact?
Yes No
If yes, provide details
 
Are there any venues that you prefer we do not contact?
Yes No
If yes, provide details
 
Is a meeting planner, PCO or third party involved in this event?
Yes No
If yes, provide details
 

Brief description and history of event (Has the event been held before? If so, where?)

Demographic of attendees (gender/age)

Budget considerations for this event (max $AUD per attendee?)

Event components

Component 1 Component 2 Component 3 Component 4 Component 5

Please outline the details of each component of your event for each day

Component 1

Date

Event Component

Start time

End time

Number of attendees

Set up (e.g. theatre, classroom, cabaret)

Food and beverage requirements

Other requirements, including audio visual/space required for exhibiting if applicable

If you are planning a dinner or cocktail function as part of your event, can this be offsite from the main venue?
Yes No

Would you consider a cruise on Sydney Harbour for your dinner or cocktail function?
Yes No

Please outline the details of each component of your event for each day

Component 2

Date

Event Component

Start time

End time

Number of attendees

Set up (e.g. theatre, classroom, cabaret)

Food and beverage requirements

Other requirements, including audio visual/space required for exhibiting if applicable

If you are planning a dinner or cocktail function as part of your event, can this be offsite from the main venue?
Yes No

Would you consider a cruise on Sydney Harbour for your dinner or cocktail function?
Yes No

Please outline the details of each component of your event for each day

Component 3

Date

Event Component

Start time

End time

Number of attendees

Set up (e.g. theatre, classroom, cabaret)

Food and beverage requirements

Other requirements, including audio visual/space required for exhibiting if applicable

If you are planning a dinner or cocktail function as part of your event, can this be offsite from the main venue?
Yes No

Would you consider a cruise on Sydney Harbour for your dinner or cocktail function?
Yes No

Please outline the details of each component of your event for each day

Component 4

Date

Event Component

Start time

End time

Number of attendees

Set up (e.g. theatre, classroom, cabaret)

Food and beverage requirements

Other requirements, including audio visual/space required for exhibiting if applicable

If you are planning a dinner or cocktail function as part of your event, can this be offsite from the main venue?
Yes No

Would you consider a cruise on Sydney Harbour for your dinner or cocktail function?
Yes No

Please outline the details of each component of your event for each day

Component 5

Date

Event Component

Start time

End time

Number of attendees

Set up (e.g. theatre, classroom, cabaret)

Food and beverage requirements

Other requirements, including audio visual/space required for exhibiting if applicable

If you are planning a dinner or cocktail function as part of your event, can this be offsite from the main venue?
Yes No

Would you consider a cruise on Sydney Harbour for your dinner or cocktail function?
Yes No

Any other requirements

Insert items from My Directory
(My Directory is explained at the top of this form - return to top)

Attach any files or proposal associated with your event

Accommodation requirements

Do you require accommodation for your event?
Yes No

Does accommodation need to be in the same venue as your event?
Yes No

Maximum budget per head for accommodation ($AUD)

Would you like AccessNSW to source accommodation rates for your review?
Yes No

Date Room Type # of Rooms # of Delegates
Special Requirements

General Information

Deadline for response*

Decision date*

How did you hear about AccessNSW?*

Would you like to receive the monthly AccessNSW e-newsletter for information on event planning and regular Hot Deals?
Yes No